info@jwrecruitment.ie | Galway: 091 395550 | Mayo: 094 9067100

Office Administrator – Property Services

Office Administrator – Property Services

Office Administrator – Property Services

Job Category

Administration & Office Support

Job Industry

Property & Real Estate

Job Location

Tuam Road, Connacht

Date Opened

2022-09-21

Job Description

JWR Employment Specialists are working with a busy Property Management company in Galway City to recruit an experienced Office Administrator. The person in this role will provide day to day administrative support to the Managing Director and the Operations Manager to ensure smooth day to day running of the business.

For this role, you must be articulate and professional and have very strong communication and customer service skills. You must be comfortable working in a reactive and fast-paced environment and be a team player who is positive, proactive, confident, helpful and polite.

This role is for someone who is looking for a career in Property Management and is looking for a role where they will have exposure to a lot of different areas and will be valued an essential part of the Account Management team.

Duties and Responsibilities include;

  • Provide administrative support and diary management for Managing Director and Operations Manager,
  • Manage customer and client accounts.
  • Overseeing all complaint and requests from customers and clients and liaising with internal contractors to resolve,
  • Communicating with clients and customers on any complaints, requests or queries,
  • Attending AGMs with Managing Director and taking minutes.
  • Assist in the preparation and tracking of annual budgets, income and expenditure
  • Providing bookkeeping assistance including invoicing and banking.
  • Prepare, file and retrieve documents such as contracts and proposals.
  • Maintain internal databases
  • Assist in rental viewings and inspections
  • Co-ordination of multiple Owner Management Companies.


Requirements

  • 3-5 years administrative experience in a busy office environment including reception skills and bookkeeping.
  • A property management license– A, B, C or D Licensed – is desirable but not essential.
  • Excellent computer skills (MS Office in particular Outlook & Excel)
  • Be friendly, professional and have excellent customer service and communication skills.
  • Bookkeeping skills – experience using quickbooks or similar
  • Good organisational and time-management skills
  • Full drivers license with own car
  • Willing to work some evenings for house inspections or viewings.

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